How to do call forwarding (the modern way)

You know one thing customers hate? Busy signals. Calls that ring and ring with no answer. Beeps from the constant transferring of the call from department to department.

The good news is you can avoid all of that, just by forwarding business calls to your landline straight to your cell phone (or your home phone, or any other phone number you want).

The better news is that if you’re using a virtual phone number, you can set up call forwarding even more easily. And with a good business phone system or UCaaS (Unified Communications as a Service) platform, like Dialpad, you can do this in just a few clicks without any IT help.

We’ll show you how in this guide.

How to set up call forwarding from a landline to a cell phone

It’s pretty straightforward. All you have to do is enter a star code—in this case, *72, which will activate the call forwarding feature that sends callers directly to the number you input in the system.

Star codes are easy to set up and usually free, and if you do need to pay, it’s often inexpensive. Here’s the basic process to set one up:

1. Dial *72 from your landline phone and wait for the dial tone or confirmation tone.

2. Enter the 10-digit phone number of the mobile device you want your calls forwarded to.

3. Hit the hash button (#) or wait for confirmation the call forwarding service has been activated.

4. If you want to undo the call forwarding or change it to a different number, dial *73 from your phone line.

One of the downsides of this method is that you can only forward your landline to one cell number, so if you want a few backup call forwarding options or want to add other phone lines, you can’t do that here.

Can you connect a landline to a cell phone?

You could connect a landline to a cell phone, but it’s a bit of a process. First, you need to reach out to your phone service provider, like T-Mobile, Verizon, AT&T, or Sprint, and add a wireless home phone system to your setup. (A wireless home phone sometimes looks like a router and will be used to connect your landline number to Wi-Fi.)

Next, you’ll need to port your landline telephone number to a mobile carrier. Once that’s done, you’ll be able to receive landline calls on your iPhone or Android phone.

But it's still much easier to do call forwarding with a virtual phone system. This way, you can have phone calls forwarded directly to your cell phone, and answer calls without anyone knowing the difference.

A better (and easier) way to forward a landline to a cell phone

So, what if you want to set up a few call forwarding numbers instead of just one? And what if you want to be able to easily make changes to those settings?

The simple answer: Use a cloud phone system or UCaaS solution. Most providers will set you up with a virtual business number, which lets you do call forwarding just like you would with a landline phone—and you can send phone calls to your cell phone, a colleague, or another department.

Let’s look at Dialpad as an example.

First, log into your Dialpad account in a web browser, or open the app. Then go to “Account Settings” and scroll down to “Your Devices.”

Add a desk phone

Next, hit “Add new” and then “Add a desk phone.” You can also add a call forwarding number here:

Enter the first forwarding number you want to use (for example, your cell phone number) and hit “Verify.” Dialpad will then call the number you entered. You need to hit “1” to confirm that this is a working phone number.

Repeat step three for any other numbers you wish to add to your call forwarding list (with Dialpad, you get up to five forwarding numbers).

Choose what shows up on the caller ID and start forwarding calls

Nice! You've successfully set up call forwarding from your desk phone to the phone numbers you’ve selected. Now, you can set up some extra features for call forwarding:

1. From your dashboard, go to “Account Settings” and then choose “Your Devices.”

2. Choose “Advanced Settings” from the bottom of the list.

3. That’ll pull up a few options, including:

Incoming caller ID. You can choose a caller ID to distinguish which calls are forwarded to your cell phone or other chosen number(s). For example, the caller ID could be “Work,” your department name, or just “Dialpad.”

Answering forwarded calls. You can also add a prompt to press “1” for any forwarded calls. This can help avoid situations where calls end up in your forwarded number’s voicemail (rather than in Dialpad).

SMS messaging. With Dialpad, you can choose to forward SMS messages as well as voice calls. This can be helpful if someone is sending a text message with important information you don’t want to miss.

In Dialpad, you can also turn on the “do not disturb” mode when it’s outside business hours so that incoming business phone calls go automatically to voicemail. This way, you can still use your personal mobile device—without getting work calls in your free time.

Forwarding voicemail messages

One unique thing about Dialpad is that beyond just call forwarding, you can also forward your voicemail messages. And not only that, Dialpad can also transcribe your voicemails—in real time.

That means if you’re in back-to-back meetings all day and don’t have time to listen to your messages, you can still read the transcriptions and know what you missed from those phone calls.

Again, just one of the many benefits of a good virtual phone system or unified communications platform.

The benefits of landline call forwarding

Your customers have an additional way of reaching you

Anyone working a 9 to 5 in 2023 can hardly be expected to sit at their desk next to a landline phone for eight hours solid, ready to take any and every incoming call. And with hybrid and remote working options becoming more popular, people often work different hours each day while they squeeze in appointments, client meetings, and everything else.

With a call forwarding setup, customers, prospects, and teammates can reach you on your mobile phone even when you’re not at your desk. And if you have an important meeting across town, you can forward phone calls so customers can still get in touch while you’re traveling back and forth.

Foreign customers are served equally as well as local customers

With the right service provider, you can be just as responsive for your foreign customers as you are for local customers, whether you’re using toll-free or local numbers to reach your international and domestic audiences.)

For example, you can sign up for a toll-free number or a vanity number, and have it forwarded to a specific branch or mobile phone. Your customer or potential customer then won’t be charged for calling.

We’ll go into how to do this in more detail later, but with some solutions, like Dialpad, you can buy and manage phone numbers, choose your local area code, and more—in just a few clicks:

No more missed calls

Theoretically, when you use call forwarding—no matter which cloud-based phone service provider you’re using—the biggest benefit and reason to do it is to not miss any calls from customers or prospects.

There are some differences in terms of the process and how to set things up, depending on if you’re forwarding a landline number or a virtual number or VoIP number—but we’ll get to this in just a bit.

You don’t need to hire someone just to answer the phones full-time

Historically, every office had a receptionist to manage the phone, including screening calls, taking messages, and routing or transferring phone calls to specific employees or teams. It's a pretty low-value, repetitive task.

With a VoIP phone system or UCaaS platform, you can focus your hiring and resources on employees who can handle more complicated and valuable tasks—like actually making sales or running marketing campaigns.

Forward a landline to a cell phone (and much more) in just a few minutes with Dialpad

If you’re ready to change the way your business manages incoming calls, outgoing calls, and long-distance calls (not to mention dozens of other communications), you should look into a cloud communications platform like Dialpad.

Not only will you be able to easily forward phone calls to your cell phone, but you’ll also be able to make phone calls, have video meetings, send messages, and more—all over a Wi-Fi connection from a beautiful app, at a low monthly price.

On top of that, you get all the advanced business phone features you’d need, like call routing, call analytics, call recording, and even voice transcriptions: