What is a conference room? What solutions do you need?

A conference room is basically a workspace that’s for having meetings. But while it sounds pretty straightforward, modern conference rooms have had to adapt to the rise of hybrid work. That means they need some very specific functionality that enables in-person and remote participants to communicate and work together in real time.

Not only do they have to be compatible with video conferencing solutions, they also typically need to be equipped with widescreen monitors, conference phones, and high-quality webcams.

Dialpad + Poly: A native room app that’s integrated with hardware

Native apps are built for the full conference room experience, which makes life much easier and promotes equality between in-room and remote participants. It’s super-simple to connect, with outstanding audio and video across all apps thanks to Poly MeetingAI.

Poly Studio X becomes a Dialpad Meetings room with no PC or Mac required, or you can use USB device mode to connect into multiple cloud service providers through a USB connection.

Essential conference room solution features that you get with Dialpad

Designed for any type of conference room you can think of

Large conference rooms

The best meeting room solutions can cope with super-sized rooms, since the cameras and mics can pick out the speaker from the crowd. That means you can get the whole company together when needed, but avoid things becoming chaotic. With Dialpad, you can also get international dial-in access for 50+ countries, so that your teammates and clients from around the world can easily join your meetings.

Small conference rooms or huddle rooms

Even small conference rooms and huddle rooms need quality equipment. Whether you need to use whiteboards to brainstorm with the Design team or set up a recruitment panel for video interviews, you can do that with Dialpad. And if you’re text chatting with a couple of colleagues in the Dialpad app and realize you actually need to meet, you can start a video meeting right from that convo!

Board rooms

Traditional board rooms have largely given way to more organic meeting spaces, but a round-the-table layout is still suited to large group meetings with VIP clients. It’s easy to set it up for remote participation by installing screens at both ends and positioning cameras to pick up various angles.

Why invest in a dedicated conference video system anyway?

We'll keep it short—when it comes to it, there are two big reasons to invest in a dedicated system.

It levels up the professionalism of calls with VIPs

Laptops with integrated webcams are fine for quick catch-ups, but if you're meeting with important external folks like clients and prospects, you'll get a much more professional experience with a dedicated video conferencing system.

It’s usually easier to set up and use (dongle-free!) compared to a bunch of disparate tools

Conference room systems should be relatively simple to set up, with minimal technical knowledge required. You just need to make sure your peripherals (monitors, cameras, mics) are plugged in correctly—or go wireless instead.

These systems generally include a touch screen interface for starting meetings, presenting, and controlling equipment. In Dialpad, for instance, you can join scheduled meetings, share content, and move video meetings from your mobile device to your conference room TV, all with one tap.

Why choose Dialpad for your conference room solution?

Your video conference software is the heart of your meeting rooms.

With Dialpad Meetings, you get unlimited video meetings—and no downloads required, which makes your meetings more accessible for clients and prospects. Then there are the desktop and mobile apps for Android and iOS, plus seamless integrations with Google Calendar and Outlook.

Try it now!