Ebook

5 Tips for Better Call Quality

5 Tips for Better Call Quality Hero image
Table of Contents
    Table of Contents

      Intro

      A big part of learning from your conversations is actually being able to hear them clearly—something that we here at Dialpad work on behind the scenes to improve for our end users each and every day.

      But that doesn’t mean there aren’t some best practices to get the best quality call possible. Let’s take a closer look at our 5 best tips.

      Hang Up The Speakerphone

      While speakerphone tends to be necessary for larger group meetings, if you’re having a 1:1 call we’d suggest steering away. This is especially true if you’re using the mic through your laptop—this can quickly have you (and your participants) experiencing echo.

      To avoid all that, we’d recommend sticking with a good pair of headphones for your next call, either that or take the call on your phone (mobile or desk) internal mic.

      Tip: Dialpad has native integrations with select Plantronics devices that provide higher call quality plus headset call controls.

      Choose Wisely With Headsets

      There’s no question that the workplace can be distracting. Not just from the physical interactions—meetings, lunch breaks, quick hallway catch ups—but just from the general noise of a buzzing office.

      Plantronics Voyager 8200

      But with the right headset, much (if not all) of that noise can be eliminated. Brands like Plantronics even built noise-canceling features directly into their products, including dual-mode active noise canceling (ANC) technology that lets you adjust sound settings to match your environment.

      Get The Most out of Mobile

      According to one study, employee mobility can lead to 30% better processes and 23% more productivity (not to mention 100% more satisfied employees). However, this only works when employees can trust the quality of their mobile apps vs sticking close to the office WiFi.

      That’s why Dialpad offers both HD (VoIP) as well as carrier calling through our iOS and Android apps. This way users stepping out of the office and seamlessly switch off of WiFi and onto a stronger carrier connection while on the go and not affect their caller’s experience.

      Other benefits of Dialpad’s mobile apps include:

      Seamlessly switching between devices

      Native integrations with Office 365, G Suite, Salesforce, Zendesk, and more

      Presence and custom status support

      Inbound caller ID settings to differentiate between personal and business calls

      Run a Quick Test

      Your Dialpad service leverages your office’s internet access to provide service (calling, SMS, faxing, etc.). That means that without the right adjustments to your network and/or devices providing service, your call quality is most likely going to suffer.

      VoIP calls are usually victim to things like packet loss, jitter, and latency.

      And while you may not be able to adjust your network without the help of your IT team, you can run an individual test on your Dialpad device to test the health of your own connection.

      Just open your desktop app and select App Settings from your profile drop-down menu to display an option to test Network and Audio Connection.

      Our network configuration wizard will walk you through a step-by-step assessment that covers areas like:

      • Microphone connection
      • Audio playback
      • Network connectivity
      • Data transfer
      • VoIP
      • Audio Input

      ✅Dialpad Tip: Dialpad’s team is available to answer any questions around network configuration and best practices. Just reach out to your dedicated customer success manager and/or our support team via dialpad.com/contact-support.

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      Dialpad Dictionary | Packet Loss, Jitter, Latency

      Packet Loss
      To deliver a voice call via VoIP, the system has to break up your call into smaller data packets that travel over the internet before being placed back together for your recipient to hear. During this trip, if some packets are dropped along the way, the result is a partially or fully dropped call.

      Jitter
      Ever have a call with someone and suddenly it sounds like you’re talking to a robot? That’s because the packets traveling are being stuck somewhere along their journey—most likely due to a congested network—and so end up arriving at irregular intervals back to your caller.

      Latency
      Similarly to jitter, packets that end up getting stuck or congested within your network run the risk of arriving later than originally intended, which is why you can experience double talk during calls, even when you’ve stopped speaking ahead of hearing the audio.

      Submit Your Ratings

      While poor call quality can be frustrating and a killer to your productivity, not having a way to even report when calls go south is just as bad as the problem itself.

      When you do run into trouble on a Dialpad call, you’ll have the ability to rate the quality as soon as the call ends no matter if you’re using the desktop or mobile app.

      Calls with a 1 or 2-star rating automatically include a drop-down with common issues for you to attach to the call record. We’ll even let you add in some extra details for our team in the notes field.

      If you’re on the Dialpad Enterprise plan, your office admin will have access to our Enterprise Support Portal (/es portal) where they’ll be able to see ratings across their entire office and the ability to dive into a specific call to investigate further.

      Helpful Links

      Need some more guidelines around call quality? Check out these links below for more information including how-to articles and FAQs:

      Interested in other best practice guides? Check out our resources hub for tips on using Dialpad's suite of products, from phone systems to contact centers to analytics.